FM Workplace Services

29/12/22: Buyers should look at alternative commercial agreements to meet their requirements as this agreement expires on 24 January 2023.

Security services and systems – RM6257

MOD Facility Management requirements – RM6232

Housing maintenance and repair – RM6241

This agreement provides access to:

• specialist security suppliers for the provision of both physical and technical security
• housing management and maintenance services
• specialist defence FM and housing services (for defence customers only.)

Our suppliers cover up to 40 geographical regions of the UK (Nomenclature of Territorial Units for Statistics (NUTS) 2 regions), providing you with regional and national coverage depending on your needs. For defence lots, suppliers can offer regional or national coverage. In some cases, suppliers may also be able to provide international coverage

Contracts can be let under this agreement for an initial length of up-to 7 years. This is inclusive of the mobilisation period, and a maximum duration (including extensions) of 10 years.

Any call-off will have an initial maximum duration of up to 7 years. You are allowed as many extensions as you need but the maximum call-off time should not be for more than 10 years. This includes the initial call-off duration as well as the possibility of one or more extensions.

Suppliers can provide all mandatory services and as well as a number of non-mandatory FM services on the following lots:

• lot 1a (security)
• lot 1b (technical)
• lot 2c (housing maintenance and management)

The documents below give more details about the full scope of services available under this agreement.

• value for money: we selected all suppliers using a combination of both qualitative and commercial measures
• defence services: we have developed this agreement in collaboration with the Defence Infrastructure Organisation (DIO)
• all suppliers have demonstrable experience in the defence sector
• security services: all suppliers have demonstrable experience within the security sector
• it is mandatory for all suppliers to follow the Centre for the Protection of National Infrastructure guidance
• clear terms and conditions: the simplified Public Sector Contract means you can select contract schedules according to your needs
• expert knowledge and support: our experienced team will offer both technical and commercial support to your procurement
• social value: you can request suppliers to tailor their offer to match your social value priorities at call-off

Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this framework.

Update: this agreement expires on 24 January 2023.  Please refer to update section for alternative agreements.

1. Complete and return the relevant Customer User Agreement (CUA) to info@crowncommercial.gov.uk. Once this is completed and returned we will give you a unique reference number that must be used on all communication with CCS and suppliers.
2. For Lots 1a, 1b and 2c, you should give details of ‘Buyer Inputs’ in the CUA.  CCS will then find a shortlisted group of suppliers that are able to meet all your needs in the correct geographical locations. The ‘Buyer Inputs’ given in the CUA will help us to create a “Supplier Brief”. This is used to let the suppliers know what you need, and helps shortlisted suppliers to make an initial decision about if they want to continue to the next stage of the competition.
3. To start a further competition, please read the guidance and download the Bid Pack. Your detailed needs will form the basis of your call-off contract.
4. When completing you Bid pack, please make sure that you have considered and stated your needs about the following points:

• Cyber Essentials
• CHECK Penetration Testing
• Professional Indemnity, Public Liability and Employers Liability insurance
• ISO and OHSAS certification requirements
• Skills and Apprenticeship Commitment
• Approved Contractor Scheme Membership (lot 1a only)
• Accreditation association and/or trade body membership (lot 1a and 1b only)

Note: There is no option for direct award under this agreement. Further competition must be used.

1. RM6089 Core terms v.3.0.4
2. RM6089 Framework Schedules lots 1a, 1b and 2c
3. RM6089 Framework schedules for lots 2a, 2b and 3
4. RM6089 Call off schedules for lots 1a, 1b and 2c
5. RM6089 Call-off schedules lot 2a, 2b and 3
6. RM6089 Joint schedules for lots 1a, 1b and 2c
7. RM6089 Joint schedules lot 2a, 2b and 3